1. Access the Pay Application Module: Click on the “Create” button in the summary table of the Pay Application module to initiate the creation process.

2. View Payment Terms: You will be directed to the view screen of the Payment Terms associated with the Pay Application.

3. Generate G703: Click on the “Create G703” button on the Payment Terms view screen to proceed.

4. Edit Pay Application: You will be navigated to the edit screen of the Pay Application, where you can input the required information.

5. Application Period: Specify the application period by selecting the “From Date” and “To Date” using the calendar. The “To Date” cannot be earlier than the “From Date,” and months that were selected in previous pay applications are blocked.

6. Table with SOV Values: The table displays various columns for each task, including:

• Cost Code (A): Represents the Division number, Sub Division number, and Sub Division name for easy identification.

• Task Name (B): Displays the name of the task.

• Schedule Value (C): Shows the schedule value from the Schedule of Values (SOV) for each task.

• Cost Impact (C): Indicates the cost changes from the SOV for each task.

• Revised Schedule Value (C): Presents the revised schedule value, which is the sum of the schedule value and cost impact.

• From Previous Payment (D): Displays values from the “This Period” column of the previous pay application for that specific contractor.

• This Period (E): Enter the work completed for each task to be included in this pay application.

• Material Stored (F): Displays information about the material stored from the previous pay application. This column can be edited along with the default values shown.

• Total Completed and Stored to Date (G): Shows the sum of values from the “From Previous Payment” (D), “This Period” (E), and “Material Stored” (F).

• Percentage: Enter the percentage of work completed based on the values entered in the “This Period” (E) and “Material Stored” (F) columns. Alternatively, you can directly enter the percentage without entering specific values.

• Balance to Finish: Auto-calculated based on the “Total Completed and Stored to Date” (G) and “Revised Schedule Value” (C).

• Retainage Value (N%): Displays the retainage value, which is automatically generated based on the retainage percentage entered in the Payment Terms and the “Total Completed and Stored to Date” value.

7. Buttons:

• Cancel: Allows you to discard the changes and cancel the creation of the Pay Application.

• Save as Draft: Saves the Pay Application as a draft for further editing or submission at a later time.

• Generate G702: Clicking this button will generate the AIA G702 summary for viewing.

8. G702 Summary: After generating the G702 summary, you have two options:

• Go Back: Returns you to the previous screen to edit the G703 or make any necessary changes.

• Submit: Select an Approver from the available options. The list of Approvers is based on the user who created the Pay Application. Click “Confirm” to assign the Pay Application to the selected Approver or click “Cancel” to go back to the G702 summary screen.

By following these steps, users can create and submit Pay Applications, ensuring accurate tracking and documentation of work completed and associated financial details.