The Documents module in our product serves as a centralized file management system designed specifically for the construction industry. Here’s an overview of the purpose and features of the Documents module:

Purpose:

• The purpose of the Documents module is to streamline file management in construction projects, ensuring that all relevant documents, designs, drawings, specification sheets, and various files are organized and easily accessible to the project team.

• It aims to facilitate proper file storage, retrieval, and sharing, enabling users to have the right information at their fingertips when needed.

Key Features:

1. Document Navigation:

• a. My Document: In this section, you can find the folders you have created and the files you have uploaded. This section allows you to easily access and manage your own documents.
• b. Shared Documents: In this section, you can find the folders and files that have been shared with you by other users. This section enables you to view and collaborate on documents that have been shared with you.

2. Folder Hierarchy and File Upload:

• Users can create a hierarchical structure of folders and subfolders to organize their files based on project requirements or any other logical categorization.
• They can easily upload files, including designs, drawings, specification sheets, and other construction-related documents, to the appropriate folders for centralized storage.

3. Customized Access Permissions:

• The Documents module allows users to customize access permissions for files, subfolders, and folders.
• This ensures that only authorized individuals or specific project teams have access to relevant documents, maintaining data security and confidentiality.

4. Supported Viewing Extensions:

• The module integrates commonly used viewing extensions such as PDF, DOC, PNG, JPEG, JPG, XML, DWG, and more.
• This ensures that users can view and access files in their preferred format without any compatibility issues or the need for additional software.

By utilizing the Documents module, construction project teams can effectively manage their files, maintain version control, and securely share important documents. This centralized file management system simplifies information retrieval, promotes collaboration, and enhances productivity throughout the project lifecycle.