PAY APP COMPLIANCE
Enforce AIA Pay App Compliance, Automatically
Validate every pay application against AIA G702/G703 standards, contract terms, retainage controls, lien waiver requirements, and signing rules - before it can be submitted, signed, or approved. Audit-ready on every draw.
Pay App Compliance & Enforcement
SuperConstruct's compliance engine runs automatically at every status transition (Draft to Submitted to Under Review to Approved to Closed). It blocks non-compliant pay applications before they move forward - catching math errors, off-schedule billing, missing lien waivers, and unauthorized signers. The result: faster owner approvals, lower lien risk, and a defensible audit trail on every billing cycle.
- AIA G702 / G703 Validation: Auto-checks that G702 totals reconcile to G703 sums and that no line item bills above its scheduled value minus prior periods.
- Retainage Enforcement: Retainage percentages are validated against contract terms automatically - release requires explicit project-admin authorization.
- UCLW Compliance: Contractors are prevented from creating new pay apps until the Unconditional Lien Waiver from the prior period is signed.
- Auto-Generated CLW: Conditional Lien Waivers are auto-generated from G702 values when a pay app is submitted - no manual paperwork.
- Signing Role Enforcement: Only team members with Signer permission can initiate signing - and race-condition protection prevents conflicting sessions.
- SOV Alignment: Pay app line items must match the approved Schedule of Values - no off-schedule billing slips through.
- Change Order Linkage: Change orders applied after SOV approval must be linked to the affected line item before they can appear on a pay app.
- Status State Machine: Pay apps move only through the defined flow (Draft to Submitted to Under Review to Approved to Closed) - never out of sequence.
- Role-Gated Approvals: Status transitions are role-gated - only authorized roles can approve, reject, or close a pay application.
- Rejection with Feedback: Rejected pay apps return to the contractor with reviewer notes - re-submission re-triggers full compliance validation.
- Bank Requisition Bundle: Every approved pay app generates a single report bundling G702, G703, lien waivers, photos, and the full audit trail.
- Always-On Audit History: Every field change, status transition, signer event, and waiver action is logged - defensible to owners, lenders, and municipalities.
